USE OF AI IN DOCUMENT REVIEWING

Introduction

As Artificial Intelligence (AI) is on the verge of revolutionizing the legal field, AI can prove out to be significantly effective in the process of document review. Use of Artificial Intelligence techniques can help law firms and litigators to sort out relevant information and data through large chunks of data

AI is a tool which is being used widely across the various industries for a better and accurate result and to enhance the productivity and accuracy within shorter time frame. AI has the ability to do those things that previously required human intelligence.

Since it has been well established that machines can do almost anything with the assistance of developing technology and particularly Artificial Intelligence has been utilized widely across many sectors and verticals of the society, it can be also applied to the task of document review. AI’s ability to excavate through mammoth of data and further locating the relevant information and making review with a high degree of precision in such a short time frame has been widely appreciated. With the help of this AI technology, organizing files and data and display them in a manner which allows humans to determine similarities, trends and outliers, has become simple and cost-effective and it also plays a major role in assisting humans to manage the sheer volume of data.

Intricacies involved in document review

The number documents in a legal case are often huge in numbers and the process of collection and production of relevant information from those documents is a task of precision and requires a lot of time and efforts. The task of document review mainly consists of a number of stages such as responsiveness review where deciding whether a document is essential to the case or not, if the document turns out to be essential for the case, then it will be termed as responsive or else non-responsive document. Another stage is often known as privilege review where it is decided upon whether a responsive document has content which should not be exposed to the other side and kept in secrecy. Further the stage of determining issues comes where issues present in the case are identified. Hence we it can be deciphered that the process of document review is a very costly and a time consuming process and require big teams of lawyers and paralegals. Quick reading skills and coding thousands of documents per day is a pre-requisite of the document review task in most of the law firms. Many times the documents which are read proves out to be an irrelevant piece of paper only but a small proportion of it turns out be responsive and significant to the case. Thus the work is usually monotonous and when it is coupled with poor working conditions where members of the review teams have their own different working styles often lead to be a highly error prone task.

Considering the limitations and bulk of document review assignments, a better and a precise technology is needed which can do this job more successfully without committing any error along with storing large chunks of information pertinent to the legal cases.

Use of AI

The use of AI-tools can be much effective and fruitful in the area of document review where it can automate review and reduce the amount of document legal teams usually required for this work. Low cost, high precision along with accuracy makes the Artificial Intelligence technology a class apart and exceedingly effective. The considerations mentioned above such as need of technical support to deal with large chunk of documents, accuracy and precision, low cost and time utilization can be achieved by deploying Artificial Intelligence techniques.

The use of AI tools can eliminate the soulless activity of manual review of documents and understand the contingencies involved with the legal cases. The speedy and accurate review can lead to automation and elimination of cluster of large volumes of documents and irrelevant data. Moreover AI enabled programs can lead to formation of electronic documents which can be sorted, processed and searched easily. Considering that law firms and lawyers are primarily assigned with the task of reviewing documents and the desirability of having a natural and an easy-to-use interface. The developed technology of touch screen interfaces not only provides natural interaction with the movement of a finger but also reduces the complexity of the human teams working style and their error prone acts.

Conclusion

It can be derived as the best method to use Artificial Intelligence techniques in order to undertake the assignments of document review as it can prove out to be the most effective and a key player in the review tasks of each document to decide if it is responsive or not and to facilitate, speed-up and improve the reviewing by clubbing documents in a useful way, sorting those documents, analyzing user relevant information and data and finally providing feedback. The classification of documents into various clubs can increase the speed of review. Thus the aim is to speed up the review and to improve quality as well as making the work more intriguing, interesting and intelligent. Indeed, the setting up of AI enabled programs may lead to negation of the need to read and review of each and every document as lawyers, counsels and law firms gain trust in the classifications of responsive and non-responsive documents done with the help of AI tools.