STEP-WISE GUIDE TO ENSURE GDPR COMPLIANCE FOR YOUR BUSINESS!

Introduction

GDPR stands for General Data Protection Regulation. This regulation was adopted by the European Parliament to protect the data and privacy of the European citizen but later was adopted by the other countries. The GDPR not only protects the basic identity information and web data but also protects the genetics, biometric, racial and political data.

A businessman always wants his data to be secure. Nowadays, most of the companies want to ensure GDPR compliance for their business. The data controller, data processor and the data protection officer in the company is responsible for every function to ensure protection through GDPR.

Steps to ensure GDPR Compliance
  1. Knowing and understanding terms and policy relating to GDPR
  2. We need to understand a lot about the business before ensuring GDPR compliance in our business. The user data is a very sensitive part of the business which needs to be handled with care. The business should have to evaluate its products, tools, services, procedures and providers according to the GDPR arrangement. The business must be well versed about the terms like data subjects, the data controller, personal data, data processor etc. which can navigate the business to ensure GDPR. The business must know about the laws under GDPR especially Article 5, 6, 12 to 22, 25 and 32 of GDPR Act.

  3. Take actions on various areas required for GDPR compliances
  4. The data and documents are tracked by the data processors and the users are also given full transparency to keep eyes on the business and how their personal information is being used. The levels are as follows.

    1. Data mapping
    2. It is a process of comparing others’ database with their own database to keep the record of the competent. The method of data mapping also helps to track the areas which can cause GDPR compliance.

    3. Privacy Policy
    4. In this generation, privacy is of utmost importance to people. Hence, the privacy policy of the website of any business plays a very crucial role in gathering customers. The people are likely to approach the business organization where their personal data will be safe and secure.

    5. Training
    6. The introduction of GDPR is new to the field of business. So, the businessman is not much aware of the new system. People need to understand the significance of data protection and get themselves trained on the basic principles of GDPR.

  5. Take necessary steps to achieve GDPR compliance
  6. Data Infringement is the darkest nightmare in this competitive world. The business needs to have data infringement mechanism to protect themselves. The user needs to be updated and procedures have to be maintained with the GDPR. The following steps are to be taken for storing personal data.

    1. Check the activity of other business
    2. Although GDPR has no strict laws, the business has to find other ways of protecting the data and compete in the market without disappointing its user. Many businesses came up with new ideas and technologies to keep an eye on their competitors and make their own business.

    3. Keep the record of data infringement
    4. The business needs to detect, record and investigate the data infringement at any time. The data infringement must be recorded in a detailed manner and must be reported to the Supervisory Authority within 72 hours.

    5. Maintain policies and procedures regarding the business
    6. Privacy can’t be obtained in one go. It needs continuous effort to make sure that the data collected is being safely used. The business has to re-examine the procedures and policy to guarantee the individuals rights and manage the collected personal data with responsibility.

  7. Modify the website with necessary changes
  8. Almost 80% of the problem can be solved by making changes in the ways of gathering consent for cookies from users. Though there’s nothing to go with GDPR laws or legality of the business, it can be a major step to protect users’ data.

    1. Opt-In Forms
    2. The use of the standard form of gathering information for the business is highly discouraged. The business needs to modify the way of adhering to information according to their requirement. The making of opt-in GDPR compliant seems to be a safe start in the business.

    3. Cookie Consent
    4. The website used to ask for permission for allowing cookies into the users’ devices. The specific consent to install a cookie to track the user is required for keeping eyes on the market and interest of the users.

  9. Analyze the issue related to GDPR
  10. There are some other factors that are also important to ensure GDPR compliance. They are as follows.

    1. Data transfer and disclosure
    2. The business sometimes needs to transfer the personal data of users. For such purposes, the business seeks permission from the data processors to transfer data outside the country.

    3. Data Protection Impact Assessments (DPIAs)
    4. The GDPR made DPIAs mandatory for the organizations that are associated with high-risk processing and large-scale monitoring which is likely to affect a large number of people if treated negligently.

    5. Legitimate Interests Assessments (LIAs)
    6. LIAs is specially used by privacy specialists. The data controllers depend on legitimate interests and work according to the data protection laws.

    7. Data Protection Officers
    8. The GDPR has called for the appointment of a Data Protection Officer (DPO) in the organizations or business houses. The DPOs manage the systematic monitoring of data or sensitive personal data on a large scale.

    9. Processing Children’s Data
    10. The business that deals with data from underage areas, they require adequate systems to verify the individual ages and gather consent from guardians. Article 8 of the GDPR has some provisions for children under 16 years old.

  11. Monitor and audit the business
  12. The business must be transparent with its user’ documents to protect them according to the law. The GDPR provides protection to the individual data with e-Privacy Regulation. Hence, the monitoring and auditing of the data in the business became quite easier.

Conclusion

The business must ensure compliance with GDPR for the safe and secure flow of users’ data. Even the GDPR law is very strict with its provisions for punishment under Article 83 for those businesses who have not to ensure GDPR and have the risk of data infringement. The business has the golden opportunity to stay secure in the competitive market by ensuring GDPR.